Voice / Email Team Optimiser VETO

Software for optimising teams in contact centres that handle voice and email traffic

The Voice / Email Team Optimiser [VETO] is a flexible desktop planning tool that can:

help centre managers plan their staffing more efficiently;
save on operating overheads, and
provide better utilisation of existing equipment and facilities.

VETO is an integrated software suite designed to balance the performance of a contact centre against costs that are incurred by meeting a specific Grade of Service (GOS).

VETO evaluates :

Minimum cost and appropriate shift staffing
required to meet preferred grades of service
Resultant costs and grades of service
for any generated roster
Variation of costs and staff requirements
resulting from changes in voice and/or email grade of service
Effects of different email grade of service measurements
(e.g.100% served in 24 hours vs 80% served in 8 hours)
Workflow for emails
for every hour of the week
Workflow for voice calls
for every hour of the week
Sensitivity of grade of service
to changes in voice or email traffic presented, or to changes in staffing configuration
Per-shift staffing requirements
and costs.


VETO is the right tool for contact centre managers or consultants doing a "what if" analysis when:

Evaluating changes to rosters and shift assignments;
Making ROI decisions for acquiring new equipment or operating software; and
Analysing the costs/benefits of adopting various Grades of Service for call and email handling.

VETO is one of the few tools available that handles email Grade of Service calculations and displays them in a form useful for both front-line staff and management.


All the data required for VETO can be set up in a few minutes (using our standard profiles), or easily customised to your own centre's operating environment.

All calculations are done in a 7-day x 24-hour environment . . .

For any given workload of voice calls and emails, staff are assigned in pre-defined shift patterns . . .

With a full set of cost data provided for each configuration of staff . . .


Using our optimising algorithms, staff are assigned to provide the lowest cost solution, while meeting shift structure requirements (e.g. minimum numbers on night shifts, maximum numbers not to exceed available seating etc.) and meeting Grade of Service requirements.

Email Grade of Service can be optimised to be any of the following:

Minimum cost
all emails served sustainably with the minimum cost staffing configuration
Average specified
e.g. average service time of all emails is 12 hours or less
Percent specified
e.g. 90% of all emails served in 24 hours or less
Express service
all emails served in one hour or less.



Distribution of email service times is shown as a histogram (the most logical way to view email GOS) . . .



Together with detailed workflow tables . . .





Full staffing profiles are provided for each day of the week . . .

and there are detailed "drill down" statistics for each hour of the week . . .


VETO is an extremely powerful tool for analysing current centre operations, and quickly performing "what if" analysis on a range of staffing and service level scenarios.


We also use VETO as a key component of our management training courses for call centre supervisors, managers and executives.

VETO runs on a standard desktop PC, and has been especially designed to be quick to learn and intuitive to operate, while providing a powerful tool for contact centre staff and consultants.


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